How to Write a Business Letter: Super Tips for Creating an Impactful Business Letter
If you are planning to start a business, you cannot afford to neglect knowing how to write a business letter.
Even if your business may just be a small startup, knowing how to write a business letter is a key skill that you, or at least one of your assistants, should know.
Before we get into the technicalities of an effective business letter, let’s lay out the reasons why a business owner should have excellent writing skills.
Business letters are the primary means by which your company would communicate with investors. They should make a great impression of you and your company. In fact, they could be crucial to getting your business off the ground or to your survival.
Business letters need to be understandable, able to communicate exactly what needs to be done, or state the communication very clearly. Without clarity, miscommunication can lead to misunderstandings or worse, failed jobs.
Want to write a cool business letter? Then it has to possess these characteristics:
1. Standard letter writing format applies. Ideally, a business letter should contain the following information, in order:
– Letterhead (the sender’s address)
– Current date
– Name and address of the recipient
– Subject (optional)
– Greeting/Hello
– Message (body of the letter)
– Closing greeting
– Signature (including the designation/corporate position of the sender)
2. The business letter must be written in block.
3.Use double space; and, as far as possible, keep the letter in the center of the paper you use.
4. Do not shorten your words and verb forms. “No” should not be written as “no”, and so on. Otherwise, the letter gives an impression of informality.
5. Keep the letter short and to the point, but be sure to include all the information you need to communicate.
By knowing how to write a business letter, make sure that you get the desired results. Consider the following:
– Include a reference to an event, issue, or information that is relevant to your letter, or even the reason you wrote the letter.
– Obviously, you would need to include the reasons for your writing. Whether the letter is a request, accepting a request, delivering bad news, etc., don’t be so busy that you forget what you need to communicate.
– Remember to attach the important documents with which the letter must come.
– Provide a reference of where the recipient could contact you after reading the letter.
– Always keep a copy of the letter with you.
As you can see, knowing how to write a business letter is quite simple. Just keep in mind that this letter is meant to communicate, and the main goal is to communicate what you need as clearly and concisely as possible.