Fax receiving devices deliver your received fax documents to your email inbox
Are you wasting money on paper and toner from SPAM faxes and your colleagues’ time to review them? A fax receiving device could be the answer to save costs and speed up workflow.
The age of the fax machine is coming to an end, but not so fast. Fax machines are still used to receive fax orders or requests from customers.
Instead of having to maintain a PC complete with virus scanner, an uninterruptible power supply that needs to be replaced every few years, and other support costs, a fax receiving device connects directly to a phone line and Ethernet network, turning incoming faxes directly into a PDF email by sending it to a mailbox on a mail server.
A fax receiving device significantly reduces direct waste and often produces a return on investment of less than a year. This is based on approximately 20 SPAM faxes per day at 0.08 cents per page, 365 days a year, adding up to a direct savings of $584 per device.
The indirect savings from staff no longer looking for and evaluating advertising on the fax machine are likely to be even greater.
Faster workflow as documents no longer need to be collected from the machine, instead they arrive immediately in the administrators email inbox. Email servers can be configured to copy more than one person, so emails can be picked up while on the go.
A fax device can be more safely located in the phone or computer room, away from everyday hazards or malicious intent.
Each page is an email attachment that can be easily redistributed or used to enter information in other applications.
Additional savings come from the device’s very low power consumption and high reliability, as there are no moving parts to maintain and no paper to supply. On average, only 20% of business communication in electronic format is printed, leading to further savings.
A one-time setup of the fax device will run for life without maintenance unless you change the email server address. Parameters are permanently stored in Flash memory and power up sequence is less than 10 seconds. Remote management via Telnet with login and password protection enables management in any networked environment such as Windows®, Unix® or Apple®.
A fax receiving device is always ready, not dependent on operating system updates, virus scanners like a maintenance-intensive, power-hungry multifunction copier or PC-based fax solution. When your business primarily has incoming faxes and you don’t want to route a fax line to each copier/printer, a fax receiving device is the most cost-effective solution.