How to write professional emails?

Email is not something new to the people of the modern age. But many people do not take full advantage of it, as in my point of view they are not aware of professional email writing. Some people lose their jobs, some lose their leads, some lose their opportunities, and some lose their hope due to the unprofessional emails they write. So, I thought it would be better if I can provide some tips on how to write professional emails. I cannot promise that I will let you know how to write professional emails with 100% accuracy. But I am very confident that these tips will help you improve your skills and ultimately benefit you. Below are the tips I have followed for writing my professional emails.

ONE: MUST, MUST, MUST create a mail signature. The email signature is something that is placed after the body of your email, indicating your identity. It is much better than just writing your name. you can create your email signature this way.

Thank you (you can also use “Thanks and regards” or simply “Greetings” or “Greetings”)

John Cena {Your first and last name}

Engineer {your position in the company where you work or your own business}

Office: 123 456 789 Mobile: 654 321987 {Your contact information (phone numbers)}

“http://www.yourcompany.com” {Your company or your company’s web address, if any}

Make sure to put your country code for the phone numbers if you are sending the email to a foreigner.

TWO: Use a language style that is simple but professional. This is very important if you are sending the email to a foreign person or a group of people whose mother tongue is not English (to a person like me).

THREE: Address courteously and professionally. For example, you can address the person as “Dear Sir” or if you know that person “Dear {Name of person}” or you can use “Hello” also with the name or Sir.

OVEN: Be sure to put the subject line in a way that summarizes the content of the email. The recipient of your email can be a very busy person. Typically, these types of people ignore some emails when looking at the subject. You must ensure that this does not happen to your email. Imagine what will happen if you send a critical email to your boss without a proper subject line and he ignores it.

These are the main things to consider when writing a professional email. You don’t need to consider these tips if you are writing personal emails. So the consequences could be the other way around. I hope you have understood my point. Hopefully you can write better professional emails after reading this.